AGM Notice

Pecanwood Annual General Meeting
Notice of the 20th Annual General Meeting of members of the Pecanwood Estate Homeowners Association NPC, registration number 1997/012330/08, to be held at the Pecanwood Banquet Hall, Main Clubhouse, Pecanwood Estate on Saturday, 18 August at 15h00.

This notice of the Annual General Meeting is being distributed by electronic mail to all members of the Pecanwood Estate Homeowners Association (PHOA).





This notice should be read in conjunction with the PHOA’s audited annual financial statements for 2017/2018, and all other associated documents as attached to this notice and available on the company website.

Please note that registration will start at 12h00 and only active (paid-up) members of the Company at the date of the start of the AGM, being 15h00 on Saturday 18th August 2018 will be entitled to speak and vote. To be considered and, if deemed fit, passing, with or without modification, any proposed resolutions.
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Pecanwood Annual General Meeting
Re-Election of Auditor

To re-elect MFG Accountants as auditors to hold office for the ensuing year.

The PHOA Board of Directors is satisfied that, in all material respects, MFG Accountants is independent of the PHOA as required by section 90 of the Companies Act (No. 71 of 2008) as amended (the 2008 Act).
Election and Re-Election of Directors

The following Portfolios are available for Nominations for Directors:

  • Finance Portfolio
  • Legal Portfolio
  • Technical Portfolio
Nominees available for election as Directors:
David Purnell
David Purnell
Finance Portfolio
Driver Ncongwane - Legal Portfolio
Driver Ncongwane
Legal Portfolio
Tony Welthagen - Technical Portfolio
Tony Welthagen
Technical Portfolio
Gavin Lee
Gavin Lee
Technical Portfolio
Moses Skosana
Moses Skosana
Financial Portfolio
Members may submit nominations for Directors to the Chief Executive Officer of the Company on or before Friday 03 August 2018 at 17h00, either per hand or via email to ceooffice@pecanwoodhoa.co.za. No nomination forms will be accepted after this date and time. The names of the nominees will be published for information and consideration on the Company’s website from Friday 10th August 2018. Voting will take place during the AGM.


 
Ratification of Internal Dispute Resolution



Proxies

Members are entitled to appoint a proxy to attend, speak and vote on their behalf provided that the member appointing such proxy is in good standing at the time of the release of this notice. A proxy need not be a member of the PHOA.




Please forward all Proxy forms to The Chief Executive Officer: Pecanwood Estate Homeowners Association NPC at ceooffice@pecanwoodhoa.co.za or per hand to Pecanwood Estate HOA Reception before 17h00 on Friday 17th August 2018. Alternatively, a proxy may be handed in on the day of the AGM on registration by Proxy holder on or before 15h00 on Saturday 18th August 2018.
PLEASE NOTE:

Members are requested to indicate any matters that they wish to raise at the AGM, to the Company by advanced notice to be received by the Chief Executive Officer: Pecanwood Estate Homeowners Association NPC at ceooffice@pecanwoodhoa.co.za or per hand to the Company Reception by no later than Friday 10th August 2018.
Pecanwood Annual General Meeting